Privacy Policy

This Privacy Statement aims to inform you about the types of Personal Information Olympia Sports Camp collects, uses, and discloses. It explains how we use and disclose that information, your choices regarding such use and disclosure, and how you may correct that information.

Your privacy is one of our priorities. We proudly demonstrate our commitment to your privacy by complying with the Personal Information Protection and Electronic Documents Act.

From time to time, we may make changes to this Privacy Statement. The Privacy Statement is current as of the “last revised” date, which appears at the top of this page. We will treat Personal Information in a manner consistent with the Privacy Statement under which it was collected unless we consent to treat it differently. This Privacy Statement applies to any information we collect or receive about you from any source.

The following topics will be covered in this Privacy Statement:

1. What is Personal Information?
2. How do we collect your Personal Information?
3. Where do we store your Personal Information?
4. How do we use your Personal Information?
5. To whom do we provide your Personal Information?
6. When and how do we obtain your consent?
7. How do we ensure the privacy of your Personal Information when dealing with our affiliates and other third parties?
8. How long will we utilize, disclose, or retain your Personal Information?
9. How can you unsubscribe from our newsletters and other marketing email messages?
10. How can you review our collected, utilized, or disclosed personal information?
11. How do you know that the Personal Information we have on you is accurate?
12. What if the Personal Information we have on you must be more accurate?
13. How fast will we respond to your written requests?
14. Are there any costs to you for requesting information about your Personal Information or our privacy practices?
15. How do we know you are requesting your Personal Information?
16. What safeguards have we implemented to protect your Personal Information?
17. How do you contact us regarding access to your Personal Information or our privacy practices?

1. What is Personal Information?
“Personal Information” is any information identifiable with you as an individual. This information may include but is not limited to your name, mailing address, e-mail address, and telephone number. Personal Information, however, does not include any information solely used to communicate with you about your employment, business, or profession, such as your name, position name or title, work address, work telephone number, or work electronic address.

2. How do we collect your Personal Information?
We will always collect your Personal Information fairly and legally (for example, when you register for our camp). We may collect Personal Information from you directly and from third parties where we have obtained your consent to do so or as it is otherwise required or permitted by law.
We may use “cookies” or enlist third-party services which use cookies to track your preferences and activities on our website. Cookies are small data files transferred to your computer’s hard drive by a website. They keep a record of your preferences, making your subsequent visits to the site more efficient. Cookies may store various information, including the number of times you access a site, your registration information, and the number of times you view a particular page or other item. Cookies are a common practice adopted by most major sites to serve their clients better. Most browsers are designed to accept cookies, but they can be easily modified to block cookies; see your browser’s help files for details on how to block cookies, know when you have received cookies, and how to disable cookies altogether. You should note, however, that without cookies, some of our website’s functions will not be available, and the user will lose some of the benefits of the website.

When we send e-mails to our contact lists, we sometimes track who opened the e-mails and who clicked the links to measure our e-mail campaigns’ performance. To do this, we may include single-pixel gifs, also called web beacons, in e-mails we send. Web beacons allow us to collect information about when you open the e-mail, your IP address, browser or e-mail client type, and other similar details. We may also use the capability to track when a URL has been clicked inside an e-mail message sent by our system. We use this functionality to track which links were clicked, in what quantity, and the number of links clicked. This click-tracking functionality does not collect any personally identifiable information.

3. Where do we store your Personal Information?
We will keep the Personal Information that we collect at the Olympia Sports Camp Office in Huntsville, Ontario, or the offices of our third-party service providers, as applicable.

4. How do we use your Personal Information?
We identify the reasons we use your Personal Information when we collect such information from you and obtain your consent, in any case, before such use. We generally use your Personal Information for the following purposes (the “Purposes”):

• to process registrations or transactions;
• to optimize your experience on our website;
• to respond to inquiries and other requests;
• to collect opinions and comments regarding our operations;
• to conduct contests and promotions;
• to perform demographic analysis for planning purposes (but only on an aggregate and anonymous basis);
• to recruit for positions at Olympia Sports Camps and for other employment-related tasks;
• to investigate legal claims;
• such purposes for which may obtain consent from Olympia Sports Camps from time to time; and
• such other uses as may be permitted or required by applicable law.

5. To whom do we provide your Personal Information?
We identify to whom and for what purposes we disclose your Personal Information when we collect such information from you and get your consent.
We may transfer your Personal Information to third-party service providers with a contractual agreement that includes appropriate privacy standards, where such third parties are assisting us with the Purposes – such as service providers that provide telephone support, data storage or processing, or hosting.
We may transfer your Personal Information outside of the country for the Purposes, including for process and storage by service providers in connection with such Purposes. However, you should note that to the extent that any Personal Information is out of the country, it is subject to the laws of the country in which it is held and may be subject to disclosure to the governments, courts, or law enforcement, or regulatory agencies of such other country, under the laws of such country.

6. When and how do we obtain your consent?
We generally get your consent before collecting, and in any case, before using or disclosing your Personal Information. You may want to let us know orally, electronically, or in writing. Whether expressed or implied, the form of support we’re looking for will depend on the sensitivity of the Personal Information and your reasonable expectations in the circumstances.

7. How do we ensure the privacy of your Personal Information when dealing with our affiliates and other third parties?
We ensure that all affiliates and other third parties engaged to perform services on our behalf and are given Personal Information are contractually required to observe the intent of this Privacy Statement and our privacy practices.

8. How long will we utilize, disclose, or retain your Personal Information?
We will use, disclose, or retain your Personal Information for as long as necessary to fulfill the purposes that Personal Information was collected and as required by law.

9. How can you unsubscribe from our newsletters and other marketing email messages?
You may opt out of our newsletters and other marketing email messages at any given time simply by clicking on the “unsubscribe” hyperlink at the bottom of such statements. You may also opt out by sending us an e-mail at info@olympiasportscamp.com

olympiasportscamp.com
2400 Limberlost Road Huntsville, ON P1H 2J6
(905) 479-9388

Please be sure to provide us with your full name and email address. It may take up to two (2) weeks to process your request, during which you may continue to receive communications from us.

10. How can you review our collected, utilized, or disclosed personal information?
If you make a written request to review any Personal Information about you that we have collected, utilized, or shared, we will provide you with any such Personal Information required by law. We will make such Personal Information available to you in a form that is generally understandable and will explain any abbreviations or codes.

11. How do you know that the Personal Information we have on you is accurate?
We will ensure that your Personal Information is kept as accurate, complete, and up-to-date as possible. We will only routinely update your Personal Information if such a process is necessary. We would like you to please send us written updates to your Personal Information when needed.

12. What if the Personal Information we have on you must be more accurate?
Please feel free to challenge the accuracy or completeness of your Personal Information in our records anytime. If you successfully show that your Personal Information in our records needs to be more accurate or complete, we will amend the Personal Information as we need to. Where appropriate, we will send the amended information to third parties who can access your Personal Information.

13. How fast will we respond to your written requests?
We will try to respond to each of your written requests by thirty (30) days after we receive these requests. We will advise you in writing if we need more time to meet your demands within this time limit. You can complain to Canada’s Privacy Commissioner regarding this time limit.

14. Are there any costs to you for requesting information about your Personal Information or our privacy practices?
We will only charge costs for accessing your Personal Information in our records after first giving you an estimate of the approximate costs, if any.

15. How do we know you are requesting your Personal Information?
We’d like to ask you to provide sufficient identification to allow access to the existence, use, or disclosure of your Personal Information. Any identifying information you can provide will be used only for this purpose.

16. What safeguards have we implemented to protect your Personal Information?
We have implemented physical, organizational, contractual, and technological security measures to protect your Personal Information from loss or theft, unauthorized access, disclosure, copying, use, or modification. The only personnel granted access to your Personal Information are those with a business ‘need-to-know’ or whose duties reasonably require such information.

17. How do you contact us regarding access to your Personal Information or our privacy practices?
All comments, questions, concerns, or complaints regarding your Personal Information or our privacy practices should be forwarded to our Privacy Officer as follows:

Address:
Olympia Sports Camp
Olympia Sports Camp

olympiasportscamp.com
(905) 479-9388

Attention: Greg Rogers
By email: privacyofficer@olympiasportscamp.com